Capacities vs Clockify: Comprehensive Comparison
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Overview
In today's fast-paced world, choosing the right productivity tool can make all the difference. This comprehensive comparison between Capacities and Clockify will help you understand which tool best fits your workflow and productivity needs.
⚡ Quick Summary
Aspect | Capacities | Clockify |
|---|---|---|
Best For | Object-based PKM studio with networked knowledge graphs, AI assistant, and calendar integration | Free time tracking and timesheet app for monitoring work hours, productivity, and billable time across projects |
Pricing | Free, Pro from $11.99/mo | Free, from $3.99/user/month |
Platforms | Web, macOS, Windows, iOS, Android | Web, Windows, Mac, Linux, iOS, Android |
What is Capacities?
Capacities is an object-based note-taking app that functions as a personal knowledge management studio, integrating notes, calendar events, tasks, and AI to build networked knowledge graphs. It enables users to create typed objects with custom properties, linking them into a flexible graph structure for organizing thoughts, projects, and knowledge.
🌟 Key Features of Capacities
✦Object-based notes with custom types, templates, properties, and bi-directional links
✦AI assistant for contextual queries, idea generation, and content interaction
✦Calendar integration with auto-creation of objects from events and daily notes
✦Advanced queries for surfacing content with offline-first cloud sync
✦Visual graph exploration and backlinking for knowledge discovery
✦Quick capture tools and integrations with 7,000+ apps via Zapier
What is Clockify?
Clockify is a **time tracking** and **timesheet** app for individuals and teams that lets you track work hours across projects, manage productivity, attendance, billable hours, scheduling, reporting, invoicing, and related time-management workflows. It offers web, desktop, and mobile apps and is free for unlimited users.
🌟 Key Features of Clockify
✦Timer with one-click start/stop, manual entry, and continue previous activities
✦Timesheets with submit/approve functionality and reminders
✦Calendar view to visualize time, block hours, and add Outlook/Google events
✦Auto-tracking of apps, websites, documents with idle detection
✦Reports and analytics with dashboards, profit/cost tracking, and team performance
✦Projects and tasks management with budgets, assignments, and progress tracking
📊 Feature Comparison
Feature | Capacities | Clockify |
|---|---|---|
📅 Calendar Integration | ✓ Yes | ✓ Yes |
✅ Task Management | ✓ Yes | ✓ Yes |
⏰ Time Blocking | ◐ Limited | ✓ Yes |
🗣️ Natural Language Processing | ◐ Limited | ✗ No |
🔔 Notifications | (empty) | — |
🌍 Time Zones Support | (empty) | — |
📆 Scheduler | (empty) | ◐ Limited |
📈 Analytics | ✗ No | ✓ Yes |
🔗 Integrations
Capacities
Google Calendar, Microsoft Calendar, Readwise, WhatsApp, Telegram, Todoist, TickTick, Google Tasks, Microsoft To-Do, Things, Apple Reminders, Kindle, Raycast
Clockify
80+ integrations including Trello, Asana, Google Calendar, Outlook, Jira, Todoist, ClickUp, Monday.com, Slack, GitHub, Salesforce, QuickBooks, Zendesk
💰 Pricing Comparison
Capacities
Free, Pro from $11.99/mo
Free tier with 5GB storage, Pro/Believer at $11.99-$12.49/month or $119.88/year with AI Assistant and unlimited storage
Clockify
Free, from $3.99/user/month
Free forever plan with unlimited users and projects. Paid plans: Basic $3.99/user/month annually ($4.99 monthly), Standard $5.49/user/month annually ($6.99 monthly), Pro $7.99/user/month annually ($9.99 monthly), Enterprise $11.99/user/month annually ($14.99 monthly)
💡 Things to Consider
When Choosing Capacities
→Best suited for users wanting personal knowledge base with rich linking rather than simple note-taking
→Learning curve required for object-based thinking and custom property setup
→Free tier has storage limitations and lacks AI features compared to competitors like Notion
When Choosing Clockify
→Mobile app reliability issues - many users report bugs, slow performance, and timer sync problems, especially on Android
→Key business features locked behind paid tiers - free plan lacks invoicing, advanced scheduling, GPS tracking, and advanced reporting
→Limited customization in reporting and analytics - no custom fields and difficulty saving report templates compared to more advanced tools
⭐ User Reviews
Capacities
"Strong for networked knowledge management with object-based structure and calendar integration. Praised for daily notes workflow and AI features. Limited by pricing constraints on free tier, iOS app still in development, and some planned features like OCR not yet available."
Clockify
"Strong time-tracking tool with generous free plan but has mobile app reliability issues and limited advanced features on free tier. Good for core time tracking and billing with useful project breakdowns, but reporting is not very customizable and costs rise quickly as teams scale. Mobile apps are often buggy with sync issues, and key business features like invoicing and advanced scheduling are locked behind paid tiers."
🎯 Conclusion
Both Capacities and Clockify are excellent productivity tools with their own strengths.
Capacities excels in Object-based notes with custom types, templates, properties, and bi-directional links, while Clockify shines with Timer with one-click start/stop, manual entry, and continue previous activities. The best choice depends on your specific needs, workflow preferences, and budget.
We recommend trying both tools to see which one fits better with your productivity style.
